Personal Ops
Inbox Decision Triage
Turn inbox sludge into a small list of decisions, drafts, and explicit no-actions.
Use when
Email, DMs, or comments are creating invisible obligations and context switching.
Cadence
Daily or before deep work
Verification
Every sampled message is archived, labeled, delegated, converted to a task, or left with a drafted reply; no external message is sent without approval.
Advanced specStructured loop spec
| Field | Value |
|---|---|
| Name | Inbox Decision Triage |
| Category | Personal Ops |
| Trigger | Daily or before deep work |
| Objective | Turn inbox sludge into a small list of decisions, drafts, and explicit no-actions. |
| Allowed inputs | Relevant files, source notes, logs, tests, screenshots, metrics, or task state for this loop |
| Allowed actions | Search only the agreed inbox, channel, label, or time window.; Classify each item as FYI, action, decision, relationship-sensitive, or safe archive.; For each action item, capture owner, due date, source link, and next step.; Draft replies or task notes in the user's voice, but keep them unsent unless approval is already explicit.; Do not delete, unsubscribe, spend money, accept terms, or commit the user without approval; stop when only human-judgment items remain. |
| Verification | Every sampled message is archived, labeled, delegated, converted to a task, or left with a drafted reply; no external message is sent without approval. |
| Stop condition | Stop when the verifier passes, the budget is exhausted, no progress is made, a blocker appears, or approval is required. |
| Budget | Set a time, turn, token, retry, file, or dollar cap before running the loop. |
| Approval boundary | Human approval required before publishing, sending, deleting, spending, changing accounts, touching production, or making reputational/legal/financial commitments. |
| Safe output | Draft, report, checklist, table, or approval-gated recommendation |
| Works with | Claude, ChatGPT, Gemini, any tool-using AI assistant |
RunbookSteps
- Search only the agreed inbox, channel, label, or time window.
- Classify each item as FYI, action, decision, relationship-sensitive, or safe archive.
- For each action item, capture owner, due date, source link, and next step.
- Draft replies or task notes in the user's voice, but keep them unsent unless approval is already explicit.
- Do not delete, unsubscribe, spend money, accept terms, or commit the user without approval; stop when only human-judgment items remain.
Copy promptPrompt
Run the Inbox Decision Triage loop for the specified inbox, channel, label, or time window. Classify messages into FYI, action, decision, relationship-sensitive, and safe archive. For action items, capture owner, due date, source link, and next step. Draft replies or task notes in the user's voice, but do not send, delete, unsubscribe, spend money, accept terms, or make commitments without approval. Return the cleaned count, review queue, and drafted decisions.